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Work Permits

Work Permits

"Ensure that high-risk tasks are authorized, controlled, and auditable with Digital EHS Work Permits"
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  • Authorize high-risk tasks like welding, confined space entry, and chemical handling using digital work permit.
  • Ensure all hazards are identified and necessary safety measures are in place.
  • Specify the permit’s scope of work, safety protocols, and allocate responsibilities.
  • Carry out permit related documentation and maintain an audit trail that serves as official records outlining the safety measures taken for specific tasks.
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Key Features:

Easily submit permit requests, monitor approvals, and plan work efficiently anytime, anywhere.
  • Properly assess and authorise hazardous or non-routine tasks (e.g., hot work, confined space entry) before execution.
  • Enforce safety checks and approvals to minimise the risk of accidents.
  • Automate and streamline the work permit lifecycle—from request to review, approval, and closure.
  • Reduce delays and ensure consistent safety protocols are followed across all jobs.
  • Provide live tracking of permit status, personnel involved, and safety measures in place.
  • Maintain digital records of all permits, associated risk assessments, and safety precautions taken.
  • Support regulatory compliance and simplify audits with easy access to historical data.
  • Connect seamlessly with incident reporting, hazard identification, and inspection workflows.
Simplify vendor approvals, ensure compliance for managing work permits seamlessly.
  • Check that external contractors and vendors meet all EHS requirements, such as training, certifications, and PPE, before permit approval.
  • Monitor and manage the risks associated with vendor-performed high-risk tasks (e.g., confined space entry, hot work), reducing liability and safety incidents.
  • Keep all vendor-related documentation (e.g., safety policies, insurance, permits) in one place, simplifying verification during permit issuance and audits.
  • Facilitate better collaboration between internal teams and external vendors by integrating communication into the permit workflow.
  • Track vendor performance, compliance history, and incident involvement, supporting data-driven decisions about future engagements and approvals.
Ensure comprehensive safety checks on sites, equipment, and assets before permit work begins.
  • Confirm that all safety measures outlined in the permit (e.g., PPE, gas testing, lockout/tagout) are in place before and during the task.
  • Detect unsafe conditions or deviations in real-time, allowing immediate corrective action before incidents occur.
  • Conduct regular checks to reinforce adherence to safety protocols, and make all personnel—internal and external—accountable for safe execution.
  • Maintain permit safety inspection records supporting audit readiness and compliance with OSHA or local EHS regulations.
  • Identify gaps, trends, and training needs, feeding into long-term safety planning and preventive actions.
Gain valuable insights about permit & vendor updates with real-time reporting and analytics.
  • Identify and prioritise tasks, areas or departments that involve the most hazardous work.
  • Analyse historical permit data to identify patterns in permit frequency, types, delays, and incidents, enabling proactive safety planning.
  • Easily monitor permit issuance, expiration, renewals, and closure status.
  • Track vendor-related permits to evaluate contractor safety & performance to ensure compliance with safety protocols.
  • Make informed policy updates & define training needs and relevant preventive measures.
Stay proactive with instant mobile and email alerts.
  • Instantly notify responsible personnel of pending actions—such as reviews, approvals, or closures—reducing bottlenecks and delays.
  • Share alerts for permit expirations, required renewals, or overdue safety checks.
  • Send updates to the field staff via mobile, ensuring they are aware of permit status, safety instructions, or changes without needing to check systems manually.
  • All notifications are time-stamped and recorded, creating a transparent trail of communication for audits and investigations.
  • Keep EHS officers, supervisors, and contractors aligned with automated alerts—reducing the need for manual follow-ups or meetings.
Efficiently organise, store, and access all your permit documents from one place.
  • Store all work permit documents—requests, approvals, safety checklists, and closure forms in a structured, easily searchable digital system.
  • Retrieve complete permit histories instantly, saving time during regulatory audits, internal reviews, or incident investigations.
  • Standardise templates and digital forms to reduce manual errors.
  • Maintain a time-stamped, traceable record of all permit activities, helping demonstrate compliance and reducing liability in case of incidents.
  • Link permit documents directly with safety inspections, incident reports, and risk assessments.
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